Application for Seating in the ARMLEGS LAB

Total Seating Capacity -30
Seat Alloted – 26
Seat Vacant – 4

ARMLEGS Lab Terms and Conditions

Lab Capacity and Usage

1. I understand that the DST PURSE ARMLEGS lab has a capacity of 30 seats, and I will be allocated one system based on availability.

2. I agree to occupy the system and seat assigned to me for the duration of my work in the lab.

3. Any change in seating arrangement or system allocation must be approved by the lab in-charge. I will adhere to this policy.

Acknowledgment of DST PURSE

1. I acknowledge that I must credit the DST PURSE program in my publications using the suggested acknowledgment line: “This research was conducted using the facilities provided by DST PURSE 2022 Grant of Birla Institute of Technology, Mesra, Ranchi.” (Unless you are in another sponsored or externally funded research project)

2. I understand that failure to acknowledge DST PURSE in my publications may result in restricted access to the lab in the future

System and Data Responsibility

1. I agree that I am responsible for the care and proper use of the system assigned to me, and I accept any penalties or compensation requirements in case of damages due to negligence.

2. I understand that data security and management are solely my responsibility, and I am expected to back up my data regularly.

3. I will use the system strictly for academic and research purposes and understand that misuse of resources may result in disciplinary action.

Research Contribution and Lab Utility

I agree to provide a brief description of how the DST PURSE ARMLEGS lab has contributed to my research, including details such as data analysis, model simulations, or other research activities.

Lab Conduct and Regulations

1. I agree to adhere to lab timing schedules and respect the quiet research environment of the lab.

2. I understand that food and drinks are not allowed inside the lab.

3. I understand that the lab reserves the right to revoke access for scholars who do not comply with the lab regulations, misuse equipment, or behave in a disruptive manner.

Use of Resources

1. I agree not to install any unauthorized software on the lab systems, and I will seek approval from the lab administrator for any installations.

2. I will use the system only for my assigned research and will not share my assigned system with others without prior permission.

Periodic Reviews

1. I understand that the use of lab facilities will be subject to periodic review to ensure proper utilization and compliance with the terms and conditions.

2. I agree to provide a summary of my research progress if requested to ensure that the lab facilities are being used efficiently.

3. This format ensures that scholars must agree to every term and condition without the option to refuse, making it clear that these are mandatory requirements.

Application Form

RACHEL HPC FACILITY Resource Usage Policy

Policy Overview

Date: 11 March 2026

The Rachel High Performance Computing (HPC) Facility provides shared computational infrastructure to support the research, teaching, and scholarly activities of the institution. To ensure equitable access and the efficient utilization of these resources, all registered users are required to read, understand, and comply with the provisions set out in this Policy. These guidelines are effective immediately upon account activation and apply to all submitted workloads, stored data, and system interactions.

ParameterLimit / Requirement
Maximum Job Runtime120 hours (5 consecutive days)
Per-User Storage Quota150 GB (unauthorised use prohibited)
Job MonitoringUser's ongoing responsibility
Storage MaintenancePeriodic review & cleanup required
Non-Compliance ActionJob termination / access suspension

Job Runtime Limit

No user shall be permitted to execute any computational job on the Rachel HPC cluster for a continuous period exceeding total 120 hours (CPU-5 consecutive days or GPU-3 consecutive days). Jobs that approach or exceed this threshold will be subject to administrative intervention, including automatic or manual termination, to preserve system availability for all users.

Users requiring extended runtime beyond the standard limit must submit a written request to the System Administrator prior to job submission, providing scientific justification and an estimated resource budget.

Storage Utilization Limit

Individual users shall not utilize more than total 150 GB (for CPU nCPU-12 Core & for GPU nGPU-6 Core) of storage on the Rachel HPC system without prior written authorization from the System Administration team. This quota encompasses all personal directories, project workspace, and temporary scratch areas associated with the user account.

The following storage hygiene practices are mandatory:

  • Removal of completed job output files that are no longer required for active analysis.
  • Deletion of temporary, intermediate, and scratch files upon job completion.
  • Regular archival of results to institutional long-term storage systems.
  • Prompt response to storage-usage alerts issued by System Administration.

Fair Resource Usage

All users are expected to exercise good judgement in their use of Rachel HPC resources. Users shall not monopolies CPUs, memory, network bandwidth, or storage in a manner that disrupts or prevents other researchers, faculty members, or students from accessing the facility.

Submitting large numbers of simultaneous jobs that saturate the scheduler queue without scientific necessity, or deliberately circumventing resource allocation controls, constitutes a violation of this Policy.

Job Monitoring Responsibility

Users bear full responsibility for monitoring all jobs they submit to the Rachel HPC scheduler. This responsibility includes:

  • Regularly checking job status, output logs, and resource-consumption metrics.
  • Promptly terminating any job found to be stalled, malfunctioning, or producing incorrect results.
  • Ensuring that submitted jobs do not run beyond their stated resource requirements.

Users who are unable to actively monitor a job due to absence or other commitments should make arrangements for a designated colleague to assume monitoring responsibility, or should limit job scope accordingly.

Storage Maintenance

Users shall periodically review their allocated storage space and proactively remove unnecessary files, redundant datasets, temporary data, and intermediate outputs. Maintaining adequate free capacity on the Rachel HPC storage systems is a shared responsibility that directly impacts the productivity of all users.

System Administration may issue storage-usage warnings when a user's allocation approaches the permitted quota. Users are expected to respond to such warnings within five (5) working days by reducing their storage footprint to within the authorized limit.

Policy Compliance

All users of the Rachel HPC facility are required to comply with the provisions of this Policy as a condition of continued access. Compliance is the personal responsibility of every account holder.

âš   Non-Compliance & Administrative Authority Failure to comply with any provision of this Policy may result in the immediate termination of running jobs, restriction of computational resource allocations, or temporary suspension of access privileges to the Rachel HPC facility. The System Administrator reserves the right to terminate any user process deemed to be making undue or excessive use of system resources, without prior notice, in order to maintain overall system stability and equitable access for all users.

                                                                                                                              

Signature of HOD (CSE)